Job Description

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Facilities/Maintenance careers are challenging! But you get results. Bring us your drive and dedication, and we'll provide the growth opportunities you've been searching for.

Are you seeking a rewarding and challenging career that allows you to make a difference?

Sodexo is seeking an Administrative Assistant 2 for a great two-hospital health system, Methodist Hospitals, Northlake & Southlake campuses, located in Gary, and Merrillville IN to support the day-to-day operations. Under the direction of the Facilities Director and Sr. Office Manager, the Facilities Administrative Assistant II will support and coordinate all administrative matters relating to the Facilities Department supporting a Monday-Friday schedule on day shift. The successful candidate will assist the department's purchasing activities, follow-up with vendors, support operations and department Computerized Maintenance Management System (CMMS) system. Responsibilities include logistical reports, compile & update weekly status charts, and financial reporting. It is preferred that the candidate have specific healthcare knowledge and experience with Life Safety, Department of Health Inspections, Joint Commission Audit Preparation, and Tracking Data, but not required.

We are SodexoMagic!

In 2006, Sodexo, Inc. joined forces with Magic Johnson Enterprises which resulted in a joint venture called SodexoMagic. By leveraging the power of business entrepreneur and NBA all-star, Earvin “Magic” Johnson’s brand with Sodexo’s extensive portfolio of quality-of-life offerings, SodexoMagic effectively provides flexible, innovative, and comprehensive service solutions that have a broad consumer appeal to the marketplace. This strategic alliance, 51% owned by Earvin “Magic“ Johnson and 49% owned by Sodexo, Inc., allows for an unrivaled partnership in providing creative dining and facilities management solutions.

At SodexoMagic, we sustain and empower communities everywhere through healthy food and exceptional services. We stand with our employees and partners to ensure quality, safeguard wellness and create a just and more equitable future for all people. SodexoMAGIC offers our dedicated services via these segments: Corporate Services, Hospitals, K-12 Schools, Universities, and Airline Lounges. We are in search of our next “Magic Maker” at the following locations: Gary and Merrillville, IN.

Qualifications Requirements/Skills:

  • Experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
  • Experience with handling expense reports and travel accommodations
  • Experience with handling financial reports and purchase order systems
  • Experience with CMMS systems - Work Order/Preventive Maintenance Systems
  • Experience with managing PO Log and Vendor Management
  • Great phone presence with focus on customer service
  • Self-Starter - Ability to work autonomously
  • Ability to multi-task and be task orientated
  • Previous C-Suite support experience strongly preferred

The successful candidate will:

  • Be detailed oriented, flexible, and have ability to manage multiple priorities.
  • Have excellent organization, communication and project management skills.
  • Demonstrate strong attention to detail.
  • Work as a team player and can work independently.
  • Demonstrate the initiative to seek solutions, resolve issues and have a hunger to grow and develop in this role.

To learn more about SodexoMagic and read a message from Earvin “Magic” Johnson himself, click here.

Learn more about Methodist Hospitals at:

Sodexo offers a full array of benefits including paid time off, holidays, medical, dental, vision, 401K and access to ongoing training and development programs, tuition reimbursement, plus health and wellness programs.

****A valid driver’s license and acceptable driver’s license record check is required.****

Working for Sodexo:
How far will your ambition, talent and dedication take you? Sodexo fosters a culture committed to the growth of individuals through continuous learning, mentoring and career growth opportunities.

Not the job for you?
At Sodexo, we offer Facilities Management positions in Corporate, Schools, Universities, Government and Agencies, Healthcare and Senior Living locations across the United States. Continue your search for Facilities Management jobs.

What We Offer

Sodexo offers fair and equitable compensation, partially determined by a candidate's education level or years of relevant experience. While the budgeted range for the position is posted, Sodexo salary offers are based on a candidate's specific criteria, like experience, skills, education and training.

Qualifications & Requirements

Basic Education Requirement - High School Diploma, GED or equivalent

Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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