Job Description


Sodexo Live! is currently hiring for Event Setup Lead at the Phipps Conservatory and Botanical Gardens!

Sodexo Live! Information:

At Sodexo Live!, we take pride in crafting exceptional events at the most prestigious venues on the planet and creating lasting memories for fans, visitors, guests and team members. Working with Sodexo Live! is more than a job; it's a chance to be part of something greater. Here, you'll build a career where 'everyday' is anything but normal.

Phipps Conservatory Botanical Gardens Information:

A green oasis in the middle of Pittsburgh's vibrant Oakland neighborhood, Phipps Conservatory and Botanical Gardens has provided a world-class garden experience to its visitors since 1893. Explore the beauty and wonders of nature at Phipps, encompassing 15 acres including a 14-room glasshouse and 23 distinct gardens. Experience industry-leading sustainable architecture and green practices, stunning seasonal flower shows, exclusive commissioned exhibits, renowned orchid and bonsai collections and more.

Job Description: An Event Setup Lead is responsible for overseeing the setup and teardown of event spaces, ensuring that all elements are executed according to specifications and timelines.

  • Collaborate with event planners and organizers to understand event requirements, including layout designs, equipment needs, and timelines.
  • Lead a team of event setup staff, delegating tasks and providing clear instructions to ensure efficient and organized setup and teardown of event spaces.
  • Direct the setup of event spaces, including arranging tables, chairs, stages, audio-visual equipment, decorations, and other necessary elements according to diagrams and specifications.
  • Ensure that all setup elements meet quality standards and adhere to event design plans, making adjustments as necessary to ensure a visually appealing and functional event space.
  • Enforce safety protocols and regulations during setup and teardown activities, including proper handling of equipment, adherence to venue regulations, and emergency preparedness.
  • Anticipate and troubleshoot any issues that arise during setup, such as logistical challenges, equipment malfunctions, or last-minute changes, finding quick and effective solutions to minimize disruptions.
  • Maintain open communication with event planners, venue staff, and setup team members to ensure smooth coordination and execution of setup activities, providing updates and addressing concerns as needed.


  • Previous experience in event setup and coordination, preferably in a leadership or supervisory role.
  • Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Excellent communication and interpersonal skills, with the ability to effectively lead and motivate a team.
  • Attention to detail and a commitment to quality, ensuring that all setup elements meet standards of excellence.
  • Problem-solving abilities and adaptability, with the capacity to handle unexpected challenges and changes with composure and creativity.

Thank you for expressing interest in employment with Sodexo Live!. While only those candidates considered for this position will be contacted, your resume will remain on file for 90 days.

Sodexo Live! is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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